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Had a CB with a firm in NYC a few weeks ago. They pre-paid the flight and hotel, but I had to put down a credit card just in case when I checked in. When I checked out the hotel employee mumbled something about charging the Visa. I assumed that he meant the firm, but now I'm not sure. The hotel emailed me an invoice after with the charges. It has my card listed, but also the firm's name so I don't know who got charged and won't until I get my card statement. Should I call the hotel and ask who they charged or is it clear they charged me?

Uhh check your CC account?

edit: I see you can't until you get your statement. It's 2012, you don't have online access?

This is a very sad question.

There is no need to be anxious over this kind of thing. The firm intended to pay for your visit, so they wouldn't want you to be charged.

Mistakes happen. Calling the hotel would be the quickest way to sort it all out.

It is very likely that you were charged; in fact, both of the firms that paid for my travel expenses for CBs explicitly told me to have a credit card available for incidentals (and no, I don't think the fact that they didn't tell you weighs in the other direction). Incidentals were charged to my card, and then I simply took the receipt from the hotel and included it on my NALP reimbursement form.

This way, the firm ensures that it can review your expenses and make sure you didn't go nuts on the mini bar without them being able to weed out such charges first.

Don't worry about it. Just take the receipt you were given and send it in with your other expenses.

Yeah, I had two hotels accidentally charge me. With one, I caught it early enough to fix at check out, but for the other, I am sending in a print out of my statement from online (redacted except for the hotel charge) with my reimbursement form. That's what recruiting told me to do because I didn't bother to take a receipt. Since you have the receipt, just send that in with your reimbursement form.